ISCRAM Asia Pacific 2018 – Conference Workshops*





Contributors & Presenters

Interoperability and Sharing in Emergency Management

Emergency management is a collective outcome built on the particular responsibilities of a multitude of agencies, whether central or local government, private sector or academic. While each of these may have their own organisational culture, they need to share their information in a consistent and defined manner. This workshop presents how New Zealand has started this process, the challenges, where it is today, and what still needs to happen. It will describe some of the benefits that have already accrued, and outline what is needed to keep up the momentum. Workshop attendees will leave with an understanding of how New Zealand is building a data community for emergency management, and will hear from their fellow participants how things are done in other parts of the world.


Workshop Scope:

·        Defining critical information requirements

·        Best practice data sharing

·        Common Alerting Protocol and alert severity

·        Geospatial technologies for visualisation, analysis and planning


Main Objectives:

·        To leave participants with ideas for prioritising their own information management

·        To affirm the importance of standards for data collection and sharing, and how a practical example of this operates in New Zealand

·        To describe how New Zealand is driving a common understanding of critical information visualisation using geospatial technologies in the emergency management sector

Ministry of Civil Defence & emergency Management(MCDEM), New Zealand


Kevin Fenaughty

Simon Chambers

Anna Mason



Disaster eHealth, Disaster Management and Data Sharing – Which Data, Who with, When?

In New Zealand, agencies seem very happy with the level of communication and collaboration between them. However, as more data is collected and stored and more uses for this data is found, it may be that Information systems and eHealth technologies can exploit this data even more. Examples of datasets that may contribute to the minimum dataset (MDS) include geographical and transport data, data about infrastructure presence and performance, health and demographic data, natural hazard and environmental data as well as data generated by and for organisations involved in preparing for and responding to disasters, both locally and internationally.


Workshop Scope:

·        Is there a role for a minimum dataset for New Zealand disaster management and disaster medicine?

·        Where will the data come from?

·        How can we share data safely?

·        What data when, and why?


Main Objectives:

·        Identify issues and ways forward in terms of supporting disaster management and disaster medicine by means of appropriate data sharing

·        Investigate and develop the concept of a minimum dataset (MDS) that will be made available to organisations involved in disaster management and medicine


Auckland University of Technology



Dave Parry

Javid Abdelmoneim

Reem Abbas





Reaching the Last Mile – Early Action Messaging Through the WhatNow Service and Hazard Apps


As the WhatNow Service is rolling out globally, we propose facilitating a discussion on how to reach the last mile with localized early action messaging. The workshop will feature the New Zealand Red Cross and their collaboration with national and local stakeholders to ensure harmonized messaging. This people-centered, participatory approach enhances the capacity to disseminate effective messaging to community members across diverse media on how to prepare and respond to different disaster scenarios across several urgency levels. The workshop discussion will also draw on the experience from the American Red Cross Hurricane App and its significant uptake during Hurricane Sandy that highlighted the socio-technological linkages for early warning messaging systems.


Workshop Scope:

·        Early Warning Early Action: Systems for EWEA are a core component of any disaster management and community resilience approach

·        Process innovation: Enhanced system for collaboration and coordination on EWEA

·        Reaching last mile: Building community resilience at the local level through redundant messaging systems

·        Partnerships: Participatory and collaborative approaches in support of contextualization and localization of EWEA


Main Objectives:

·        Introduce the WhatNow service as an enhanced system for multi-stakeholder collaboration and coordination for early warning early action to reach the last mile

·        Examine contributing factors for successful early warning early action communication on the background of the roll-out of the WhatNow service in New Zealand and the use of the Hazard app during Hurricane Sandy

·        Feed into the discourse about relevant trends for EWEA affecting organization’s ability to reach the last mile


International Federation of Red Cross and Red Crescent Societies

Global Disaster Preparedness Center (AmRC/IFRC)


Bonnie Haskell,

Marcus Bird,

Steven Jensen,

Karin Metz

New Zealand’s Natural Hazards Risk Tools: The Future is Now

The joint GNS Science and NIWA RiskScape programme has significantly improved our understanding of New Zealand’s natural hazards risk over the last decade.  Additionally, new science has gone further to help understand the social and economic impacts of catastrophic events through the MERIT research programme.  Our complement of risk tools, developed using both domestic and internationally leading science, are crucial to help us understand the impacts of future events and implement cost-effective options to build resilience.  This workshop will cover how these tools have been applied in recent years and outline new innovations underway which will make their implementation easier into the future.


Workshop Scope:

·        Natural hazards risk modelling in New Zealand and how it improves our understanding of risk

·        How risk tools developed in New Zealand have been used in recent years to inform improved disaster risk governance during response

·        How socio-economic tools have contributed to risk reduction assessments to guide infrastructure investment.


Main Objectives:

·        Introduce workshop participants to the history of risk modelling in New Zealand using case studies on how it has been applied in recent years

·        Introduce workshop participants to new versions of risk tools that are available or in development in New Zealand including RiskScape and Merit through an interactive demonstration session

·        Workshop risk intervention options through the interactive risk bow-tie methodology for both ‘fun’ and applied examples ( to demonstrate how risk tools in New Zealand can benefit participants

GNS Science, New Zealand

NIWA, New Zealand

RiskScape programme

Richard Woods

Ryan Paulik

Michele Daly,

Finn Scheele

Ben Popovich

Vinod Sadashiva


Designing for Resilience: Shaping Future Disaster Risk Management Workforce through Core Competency Frameworks

Core Competencies are a critical guide for the development of the future workforce, equipping future disaster risk managers to foster more resilient communities that can apply design processes in coping with the unexpected. The proposed workshop will give substance to the overarching theme of innovating for resilience, and more specifically the conference sub-themes:

·        Resilience to cope with the unexpected

·        Human centred design for collaborative systems.  The innovative design processes used to develop the core competencies will be reviewed.  Dialogue will give emphasis to the role information systems can play in the implementation, diffusion and support of the double feedback loop of learning between disaster risk management practice, education, and research. 


Figure 1:  Competency metrics inform continual learning between and within practice, education, and research.


Workshop Scope:

·        The proposed workshop will explore the design processes for the Next Generation Core Competency development

·        Demonstrate how to apply and use the competencies and their measures

·        Discuss how Core Competencies are being implemented in a variety of places. A key question to explore will be the value of a common approach balanced to consider local contexts. 


Main Objectives:

·        Differentiate core competencies, technical competencies, and foundational competencies

·        Illustrate how core competencies can build adaptive capacity across the system at all levels

·        Summarize the design innovation of the Next Generation Core Competencies methodology and its replicability for other locations

·        Review the 13 Core Competencies and their Behavioural Anchors for measurement derived from the processes

·        Apply one core competency and its behavioural anchor for measurement in a learning activity

·        Co-produce a basic mind map for core competency development appropriate to another locality

·        Discuss the central role of information systems in supporting the feedback loop of learning within and between disaster risk management practice, education, and research


California State University, USA

Arkansas Tech University, USA

Shirley Feldmann-Jensen

Stephen Jensen

Sandy Smith

Science and Practice Co-Creation: Connecting Research to Rural Communities for Improved Disaster Preparedness

This workshop will contribute to participants’ appreciation and understanding of innovative ways to connect with rural communities and stakeholders to co-create knowledge and share learnings. The relevance of this knowledge is enhanced by the leading role taken by co-creation partners to drive the work to be useful, useable and used. 


Workshop Scope:

Some of the topics that will be covered in the workshop by way of presentations and focused activities will be:

·        Co-creation tools and strategies for working across

·        research, policy and practice (Presentations)

·        The power of geospatial platforms

·        GIS tools for presenting complex hazard-to-impact information

·        Development of AF8 science and outreach videos

·        Opportunities and challenges of using co-creation methods with rural communities


Main Objectives:

·        To present some of the new and innovative communication tools and products to create. networks and to engage with rural communities for improved disaster preparedness

·        To understand the opportunities and challenges of using the co-creation method, with illustrated examples

·        To cross-pollinate ideas between researchers and strengthen and build new networks


Otago University, New Zealand

Lincoln University, New Zealand

Caroline Orchiston,

Jo Fountain

Improving Situational Awareness through Community Emergency Hubs


Community Emergency Hubs are about the community coming together to do what it can to help each other - people helping people with what they have available.

The Wellington Region Emergency Management Office (WREMO) works with communities to empower and promote a community-led response to the challenges communities will face during a disaster. Community Emergency Hubs will be opened by people in their community, not official staff, when there is a need for the community to help itself, such as when there has been widespread infrastructural damage, damage to buildings and roads, or communication networks are down for extended periods.

One of the key objectives of the community hubs is providing the community with information that helps everyone make informed decisions about how to help themselves. This means that, even if you do not have the capacity to help in a more practical way, providing information is an important service to enhance Situational Awareness - which is an essential need for an individual, family and the community as a whole to become resilient. Appropriate level of Situational Awareness is essential for communities to make smarter decisions about the ways that they use resources, prevent and reduce threats, and enhance resilience. It is important to identify tools that a community can use to understand better about options to increase their own resilience and to help them make smarter decisions when seconds count. In this workshop, we intend to explore how the Community Emergency Hubs can enhance Situational Awareness of a community with the aim of building community resilience.


Workshop Scope:

·        Improved situational awareness before during and after an emergency event through systems and processes


Main Objectives:

·        Improve situational awareness and disaster support to the community through better linkages through the Community Emergency Hub model

·        Explore the appropriateness of current information sharing mechanisms used by Community Emergency to develop their situational reports and identify viable alternatives which can further improve their current practices; especially focussing on information sharing between the Emergency Operations Centre and Community Emergency Hub.


Wellington Region Emergency Management Office (WREMO), New Zealand

Scott Dray

Dan Neely


The Pits and Peaks of Citizen Science: Effective Ways to Include Community Participation in Research Design


Today there are millions of volunteers engaged in citizen science projects around the world in a wide variety of different fields. The different types of citizen science projects vary depending on what the researcher wants to gain from its inclusion. 

Many scientists are primarily interested in the scientific outputs of projects, and including citizens can be seen as a way to increase the capacity of the research team and to gather data from a wider variety of places. These projects can be used to gather large samples of data with the help of the general public.

Some projects encourage citizens to collect, categorise, transcribe or analyse data sets. There are also some projects that take a highly participatory approach by co-creating the projects design with citizen groups.

Citizen science is becoming increasingly popular in the Disaster Risk Management (DRM) field. There are various different projects that aim to either build community resilience to disaster events or to help communities respond or recover when an event happens. Natural hazard data gathered by citizen scientists can help scientists and emergency managers add to their response and recovery planning processes.


Workshop Scope:

·        Community engagement – citizen science can be used as an effective way to connect with communities and engage them in disaster discussions

·        Disaster awareness – citizen science has the opportunity to play a key role in increasing situational awareness post disaster. Many projects already aim to do this and have been tested in some of the world’s most significant events such as Hurricane Harvey in the USA.

·        Social media - citizen science is heavily ingrained in the world of social media. Many projects are based solely online and share via numerous social media platforms.


Main Objectives:

·        Highlight some of the ways citizen science is already contributing to disaster risk management both internationally, and in Aotearoa NZ

·        Show how citizen science can add value to disaster science and policy

·        Provide a range of advice on effective ways to design future projects


JCDR, New Zealand

Lisa McLaren

Citizen Scientists

The Afterthought on Aftershocks – Human Centred Design in Emergency Management

Visual communication design, perception and concise communication to communities are often an afterthought in the development process of emergency responses

This workshop will introduce emergency managers and stakeholders to concepts of design thinking and human centred design through a series of focused exercises. These aim to give participants opportunities to prototype concepts and guidelines to incorporate into their current company culture and decision-making process. The topics of this hands-on workshop includes introductions to visual perception under stress, contextual technology, and rapid prototyping.


Workshop Scope:

·        Visual perception in an emergency and stress response

·        Technology in context – the difference between static and mobile media

·        Rapid prototyping – how to cut through the clutter and clarify a message.


Main Objectives:

·        Design for Context. How to clarify a message for a particular situation

·        Design for Emergencies. Human response is different under stress – how visual communication can help

·        Design for the Medium. Technology is ubiguous – how to get the most out of it and create a working user experience.


Massey University, New Zealand

Klaus Kremer

Rodney Adank

Andre Murnieks


AFAC Damage Assessment Field Exercise

This workshop will directly support a number of ISCRAM Asia Pacific 2018 Track Objectives, most notably “practice and experience showcasing geospatial and temporal information theory” and “applications in support of disaster decision making”. This workshop will provide an opportunity for participants engage with geospatial tools in a hands-on manner.

Workshop Scope:

·        This workshop will introduce the AFAC (Australasian Fire and Emergency Services Authorities Council) Damage Assessment Framework with New Zealand examples.

·        Participants will receive an introductory presentation to the process and then have an opportunity to get “hands-on” and in the field (weather permitting)


Main Objectives:

·        Introduce the AFAC (Australasian Fire and Emergency Services Authorities Council) Damage Assessment Framework

·        Develop familiarity with using damage assessment forms and seeing the results in geospatial decision support tools

·        Learn how to incorporate damage assessment best practices in other field data collection and geospatial intelligence workflows


National Alliance for Public Safety GIS, USA

Fire and Emergency NZ, New Zealand

Paul Doherty

Jeff Maunder

                                                    *Workshop descriptions may be updated with additional contributors and new workshop features.


Watch this space more workshops to be added soon ……!!!!!!!